Factors to Keep in Mind When Venue Sourcing & Contracting for an Event

Event planning is an art form. It takes skill and creative thinking to source venues that check all the boxes. After all, there is no decision more important than selecting the right location. This choice will shape your entire event—from the date you select, to the speakers invited, catering options available, and all the way to the attendees' overall experience. There are many factors to keep in mind when venue sourcing and contracting. Here are the most important ones:

Proximity and accessibility

Consider how accessible the venue is for attendees. For local events, selecting a venue within a reasonable distance from their homes or places of work is important. When hosting an event with attendees from out of town, finding a venue close to either the airport or local hotels is advised for maximum convenience.

Parking

Selecting a venue with adequate parking for attendees. If parking isn't available on-site, there should at least be nearby parking options noted on the venue website.

Capacity and layout

The venue should be able to accommodate the expected number of attendees comfortably. This means having enough space for speakers, vendors, and other activities that may be included in the event. Additionally, venue layout plays a big part in venue selection. Think about how you want the venue to function during your event and if tables, chairs, or technology must be brought in to make your vision come alive.

Get expert help

Navigating venue sourcing and contracting can be time-consuming, complicated, and overwhelming. This is especially true if you have a large event or are unfamiliar with the venue options in your area.

Hiring a full-service agency like Global Custom Events to assist with venue selection is a great way to ensure that your venue meets all the requirements for an amazing event. Don't leave this important decision up to chance. Contact GCE today and let them help make your next event unforgettable!